Short Description

We are looking for a dependable and detail-oriented Administrative Assistant to join our telecom operations team. This position plays a key role in supporting field crews, project managers, and leadership by coordinating essential logistics, documentation, and reporting. The ideal candidate will have a proactive attitude, strong computer and communication skills, and the ability to manage multiple moving parts in a fast-paced utility construction environment.

What you’ll do

• Call in Blue-Stake Tickets and manage One-Calls to ensure safe excavation and utility compliance.

• Set up and track hotel accommodations for traveling crews and field personnel.

• Assist with Production Tracker updates, maintaining accurate daily and weekly progress logs.

• Support billing and invoicing processes by organizing documentation and verifying quantities.

• Track purchase orders, materials, and inventory, ensuring timely reconciliation with project needs.

• Assist with fleet management—coordinate vehicle service schedules, maintenance records, and tool tracking for field operations.

• Maintain and update databases and internal tracking systems with accuracy and attention to detail.

• Coordinate calendar and scheduling for meetings, site visits, and company events.

• Assist with conference and training logistics, including materials and travel arrangements.

• Communicate effectively across departments to support project and office functions.

• Assist with creating KMZ/KML files for projects.

• Must be organized, adaptable, and proficient in Microsoft Office (Excel, Word, Outlook, and Teams) and Google Docs (Google Meet, Google Earth, etc.).

What you’ll need

• 2+ years of experience in administrative support, preferably within telecom, construction, or utility industries.

• Strong understanding of project coordination and field-support operations.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite and comfort working with databases and shared cloud systems.

• Ability to work independently and prioritize tasks in a deadline-driven environment.

• Professional demeanor with strong attention to detail and follow-through.

• Preferred familiarity with Blue-Stake / 811 systems, production tracking, or fleet management tools.

• Preferred experience assisting with billing, invoicing, and purchase order tracking in a construction or telecom setting.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!