Discover a more connected career

At Pauely Construction as a Coordinator Office, you’ll assist with a variety of duties such as finalizing payroll for field purposes; assisting with As-Builts; doing quality checks on paperwork that will be submitted for paperwork and assisting with field operations as directed by the manager. Depending upon the department this position is structured within, this role may help with a wide variety as well as specific set of systems which may include, but not limited to: various engineering and tracking software, billing and reporting software and/or payroll reporting

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

• Must be able to manage standard office duties such as answering phone calls and returning messages and greeting customers.
• This position assumes all clerical tasks to accurately maintain and report items as required by local operations and corporate
• Act as point of contact for corporate and local operations management to ensure all processes are being completed accurately and timely.
• Maintaining organized records at the operations office.
• Assist with new hire and on-boarding procedures and documentation
• Assisting with purchase orders
• Interfacing with vendors
• Handling Cintas orders and Inspections
• Maintaining gas card receipts
• Handle JHA review and upload processes.
• Handle incoming mail
• Ordering and stocking supplies as needed for office
• Pull prints and work orders.
• May be  cross-trained on operations permit process
• May assist Human Resources with basic new hire and on-boarding processes.
• Basic ability to use standard office equipment (printer, fax, computer, scanner)                                    
• Keep appropriate documentation (time cards, job cost, etc.)
• Other tasks/duties as assigned by corporate and/or local operations.

What you’ll need

• To be 18 years of age or older
• Authorization to work in the United States for this company
• Must possess, or obtain upon employment, a valid driver’s license.
• Must be able to pass a background check and company drug screening.
• Must be able to attend and pass all company required training as needed.

Additional qualifications 

• 811 Ticket Experience
• General office experience including filing, data entry and the ability to 
• Blue stake experience preferred but not required
• Must be able to effectively communicate with team and maintain positive attitude.
• Maintain good public relations (interact with the public in a courteous manner)
• Must have reliable transportation
• Must possess excellent communication skills with both internal and external customers.

Physical & Safety Requirements and the Working Environment:

(The physical duties outlined below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to be able to perform the outlined functions)

• Duties outlined in this position will require the employee to stand, crouch, sit, bend, use hands and fingers to handle or feel as well as reaching with hands and arms to spaces both high and low. The employee may be standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• The noise level in the work environment for this position is low.
• Employees performing functions of this position are occasionally exposed to outside weather conditions which can include but is not limited to: extreme heat and cold temperatures; inclement weather such as rain, snow, sleet and dust as well as adverse driving conditions including wet roads, icy roads, and fog.
• Employees performing these job functions may be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required to perform this job include but are not limited to: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus potentially near and/or far as needed.

Pauley Construction, LLC; as well as the position of Coordinator Office, are safety sensitive