Discover a more connected career

At VCI Construction, as an Administrative Assistant, you will report to the Executive Assistant. The ability to multitask, while maintaining complex schedules and managing high level detailed administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, communicator, verbal / written and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

• Maintain electronic filing systems.
• Records, filing and answering telephones.
• Assist in obtaining permits and licenses.
• Maintain project records.
• Maintain subcontractor contacts.
• Notify the Safety Department of crew locations.
• Verify invoices to shippers.
• Verify quotes to invoices.
• Code invoices for project manager approval and issues and maintains PO log.
• Maintain various job trackers. (Excel)
• Collect, assemble and report production weekly.
• Process billing. (units/firm bid)
• Update job tracking reports.
• Print drawings, documentation, monitor, log, and submit new bids.
• Collect timesheets and prepare a recap for payroll.
• Check time sheets to ensure they are filled out correctly.
• Coordinate with internal accounting staff to provide reports and forms as requested.
• Reports weekly equipment usage to the equipment department.
• Provide assistance to Project Manager, Supervisors, and field employees as needed.
• Perform other related duties as assigned.

LA County

Pursuant to the LA County Fair Chance Hiring Ordinance all job postings must include a list of all material job duties of the specific job position which the employer reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of the conditional offer of employment. Below is the list to choose from:

• Work independently with coworkers, customers, and others in places where interactions are unsupervised
• Provide accurate and reliable information to others in the company
• Requires a routine amount of driving for work, which must be performed safely
• Requires safe and responsible computer and related technology use

What you’ll need

• To be 18 years of age or older.
• Authorization to work in the United States for this company.
• At least 2-5 years relevant experience.
• Computer literate, proficient with Microsoft suite. (Excel, Word, etc.)
• Demonstrate proficiency with SAP, E-maps, FIM inventory maps, Google Docs, Sheets, Calendar, Maps, Mail, and Microsoft Project.
• Organized.
• Excellent communication skills verbal / written.
• Fast learner. 
• Self-starter - Ability to work on their own, comfortable taking on responsibilities without having to be continually directed.
• Good people skills.  Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner. 
• Must be able to follow instructions and directions to perform job tasks.
• Must help to solve problems as opposed to starting, adding to or feeding on them.
• Ability to multitask several assignments simultaneously.
• Ability to work in a fast paced environment
• Energized with a positive and outgoing personality
• Demonstrates a strong capacity to quickly adapt by learning new skills and unlearning outdated ones

Additional Skills (not required but would be beneficial):

• Bilingual English/Spanish is a plus.
• Construction industry experience.
• Event planning experience.
• Basic accounting background.