Discover a more connected career

VCI Construction, LLC is a premier Southwest contractor specializing in turnkey telecommunications and utility construction.  We are seeking an organized, proactive, and detail-oriented Office Manager to serve as the central hub of our construction company's administrative operations. The Office Manager ensures smooth day-to-day office functions, supports project teams, maintains critical documentation, coordinates between field and office personnel, and contributes to efficient project delivery in a fast-paced construction environment.  This role requires strong multitasking abilities, construction industry familiarity (quick learning ability), excellent communication skills, and the capacity to handle sensitive financial, contractual, and compliance-related tasks.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.

• Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance.

• Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications.

• Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments.

• Coordinate with customers' billing expectations and milestones.

• Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required.

• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.

• Ability to work independently and anticipate problems before they arise.

What you’ll need

• 4+ years of office management or administrative experience, preferably in construction, general contracting, or a related field (e.g., architecture, engineering, property development).

• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders (field crews, executives, clients, subs).

• High School diploma/GED required; Bachelor’s degree in Business Administration or a related field preferred.

• Advanced proficiency in MS Office Suite (Word, Excel, Outlook) and / or Google Suite (Sheets, Docs, Slides, etc.).

• Proven ability to supervise staff, delegate tasks effectively, and mediate workplace conflicts.

• Exceptional time management and the ability to multitask in a fast-paced construction environment.

• Strong verbal and written skills for professional correspondence and cross-departmental coordination.

• Proven organizational and multitasking abilities in a deadline-driven environment.

• High level of attention to detail and accuracy (especially with financial and contractual documents).

• Ability to maintain confidentiality and exercise sound judgment.

Required Skills & Attributes

• Self-starter who can work independently with minimal supervision.

• Calm under pressure; able to prioritize in a dynamic, sometimes unpredictable environment.

• Strong problem-solving skills and resourcefulness.

• Team-oriented mindset with a service attitude toward project teams.

• Discretion and professionalism when dealing with sensitive information.