Job Description
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Job Title:  Administrative Assistant
Job Location (Short):  Upland, CA, USA, 91786
Workplace Type: 
Employment Type: 

Discover a more connected Administrative Assistant career

At VCI Construction, as an Administrative Assistant, you will report to Procurement Management. We are seeking a reliable and organized Administrative Assistant to support the daily operations of the team. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment staying positive under pressure with a cheerful disposition. The position is Full-Time and will operate out of the VCI Corporate office located in Upland, CA, and may require occasional travel.

Connecting you to great benefits

  • Weekly Paychecks
  • Paid Time Off, Parental Leave, and Holidays
  • Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
  • 401(k) w/ Company Match
  • Stock Purchase Plan
  • Education Reimbursement
  • Legal Insurance

What you’ll do as an Administrative Assistant

  • Records, filing and answering telephones.
  • Assist in obtaining permits and licenses.
  • Maintain subcontractor contacts.
  • Notify the Safety Department of crew locations.
  • Verify invoices to shippers and quotes
  • Code invoices for project manager approval and issues and maintains PO log.
  • Maintain various job trackers. (Excel)
  • Collect, assemble and report production weekly.
  • Process billing. (units/firm bid)
  • Update job tracking reports.
  • Print drawings, documentation, monitor, log, and submit new bids.
  • Check and Collect timesheets and prepare a recap for payroll.
  • Reports weekly equipment usage to the equipment department.
  • Perform other related duties as assigned.

What you’ll need

  • To be 18 years of age or older
  • Authorization to work in the United States for this company
  • At least 1-3 years relevant experience.
  • Strong organizational skills and attention to detail.  
  • Computer literate, proficient with Microsoft suite. (Excel, Word, etc.)
  • Self-starter - Ability to work on their own, comfortable taking on responsibilities without having to be continually directed.
  • Able to comfortably interact with management, fellow employees, third parties, etc. in a positive manner. 
  • Must be able to follow instructions and directions to perform job tasks.
  • Ability to multitask several assignments simultaneously and work in a fast paced environment
  • Energized with a positive and outgoing personality
  • Demonstrates a strong capacity to quickly adapt by learning new skills and unlearning outdated ones

Additional qualifications (if applicable) 

  • Construction industry experience.

The wage range for Administrative Assistant is $20.00  - $24.00.

 

Why work with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

 

Building stronger solutions together 
Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.   
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Req Id:  1539