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The Executive Administrative Assistant provides high-level administrative, operational, and confidential support to the executive leadership team within a fast-paced telecom construction environment. This role serves as a central point of coordination across departments, ensuring efficient executive operations, professional front office management, and strict confidentiality.

This position requires a stoic, composed, and highly professional individual who leads by example, exercises sound judgment, and maintains discretion at all times.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

Executive Support

• Manage complex executive calendars, meetings, travel arrangements, and logistics
• Prepare reports, presentations, correspondence, and executive communications
• Coordinate internal and external meetings, events, including agendas and follow-ups
• Act as liaison between executives and internal/external stakeholders
• Screen communications and prioritize executive time effectively
• Maintain strict confidentiality of sensitive business, legal, and personnel information
• Support strategic initiatives and special projects as assigned
• Perform other duties as required

Contract & Lease Administration

• Review, track, and manage telecom construction contracts, vendor agreements, and site leases
• Assist with lease, renewals, compliance tracking, and documentation
• Coordinate with legal, project management, and finance teams on contract requirements
• Maintain organized contract and lease records (physical and digital)
• Monitor deadlines, deliverables, and compliance obligations
• Support audits and documentation requests
• Perform other duties as required

Front Office & Team Oversight

• Directly supervise and support reception/front office operations
• Ensure professional client, vendor, and visitor experience at all times
• Establish and maintain front desk procedures and standards
• Train, coach, and evaluate reception staff performance
• Serve as a resolution pillar for front office issues
• Maintain a clean, organized, and professional office environment
• Perform other duties as required

Operational & Administrative Support

• Coordinate office operations, supplies, and vendor services
• Assist with onboarding logistics and internal communications
• Support project coordination across departments (construction, permitting, finance)
• Maintain filing systems, records management, and documentation accuracy
• Assist with compliance tracking and reporting requirements
• Perform other duties as required

What you’ll need

• 5+ years of executive administrative experience, preferably in construction, telecom, or related industries
• Demonstrated experience with contract review, lease administration, or legal documentation
• Experience in telecom construction or infrastructure industries – Preferred
• Experience supporting C-level executives – Preferred
• Knowledge of contract management systems or document control platforms– Preferred
• Strong organizational, time management, and prioritization skills
• Exceptional written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Ability to remain composed, stoic, and solution-oriented in high-pressure environments
• Must serve as a professional role model within the organization
• Ability to pass a background and drug screen and comply with company policies
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint
• Valid California Driver’s License and ability to travel locally as needed

Core Competencies

• Integrity and confidentiality
• Professional presence and leadership by example
• Attention to detail and accuracy
• Critical thinking and sound judgment
• Adaptability in a fast-paced environment
• Strong interpersonal and stakeholder management skills

Work Environment

• Primarily office-based environment with frequent interaction with staff, vendors, and clients
• May require occasional visits to construction sites or field locations
• Work involves prolonged periods of sitting, computer use, and phone communication
• Fast-paced environment with frequent interruptions and shifting priorities
• Professional office setting with standard business equipment

Physical Requirements

• Ability to sit for extended periods and work at a computer
• Ability to stand, walk, and move within the office and occasionally at job sites
• Ability to lift and carry items up to 20 pounds (e.g., files, office supplies)
• Ability to bend, reach, and perform routine office tasks
• Visual acuity for reading documents and working on a computer
• Reasonable accommodations will be provided in accordance with applicable California and federal laws